23. Backing up Reminders

It is possible to back up your file of Reminders and we recommend that you do so.

Exporting all the Reminders to a text file, as described earlier, is one form of backup since at least all the Reminders can be imported back into Timely Reminders.

However, this is not a perfect solution. Suppose that a Reminder has been moved on 1 week. After 3 days have passed we can say that the Reminder will be shown again four days after that, making the complete week.

Suppose now that the Reminder is exported - showing a status of 1 week - and then imported again. Timely Reminders will then show the Reminder 1 week after the date on which the import took place and not four days later. So, whilst the text export can be used to print out all the Reminders in the system - and to show their status on the day when the printout is made - it cannot be used to properly back up the system.

The “Export” and “Import” buttons should be used to create a backup and import it without losing the dates on which Reminders are to be shown again.

Using the “Export” button provides an option called *.trd; trd stands for Timely Reminders Data file. It is this data file that is used to make the backup. It cannot ordinarily be read using a word processor and it contains additional information to that created when the Reminders are exported to a text file.

To see this facility working, create a subject called “Definitions”. Next create a single question and answer called “Definition Question” and “Definition Answer” and move this from the Bank to the Reminders system. Then return to the Subjects screen.

The Subjects screen should like this. A new subject called “Definitions” has been created. The “Review Reminders” button is underlined which indicates that the Reminder made up of “Definition Question” and “Definition Answer” is available to be reviewed.

Click on the “Export” button.

Save the “Definitions.trd” file to a floppy disc on the “a: drive” (though it could be to any other location) as indicated by this dialogue box.

Then delete the “Definitions” subject (which will also delete the reminder that goes with it).

After deleting the “Definitions” subject the Subjects screen looks like this.

Now import the “Definitions.trd” file from the “a: drive” using the “Import” button.

The “Definitions” subject is now restored and the “Review Reminders” button is underlined to show that “Definition Question” and “Definition Answer” are available to be reviewed.

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